A concierge back-office for independent therapists, counselors, and psychotherapists — outsourced billing, insurance claims, scheduling, and a HIPAA-compliant client portal in one flat monthly fee.
We run the back office of your therapy practice — automated billing, insurance claims, calendar filling, and client rescheduling — so every empty slot gets booked and nobody falls through the cracks.
Outsource your therapy billing without hiring a biller, a VA, and a web developer.
You spent years mastering the clinical side of healing. Empathy, presence, therapeutic modalities — that’s your domain. Nobody trained you to chase down insurance claims, rebook the slot a client just cancelled, or follow up on the prospect who never heard back.
Yet that’s the reality for most independent therapists — late-night billing, no-show fees that never get charged, and a calendar with gaps that quietly bleed revenue every week.
“The average independent therapist loses over $50,000 a year in unbilled time and unfilled slots to administrative work they were never trained to do.”
The Bowerbirds closes that gap. We automate the billing, fill the calendar, and re-engage the clients who go quiet — so every hour you have to give actually gets given to someone who needs it.
We run the operations that keep your practice paid, scheduled, and full — automated billing, insurance claims, calendar filling, and client follow-up. One price, every month, no surprises.
At the heart of all of this is your Bowerbirds Partner Portal — a quiet, private place where every client’s story stays organized and ready when you need it. Session notes, intake forms, the resources and homework you’ve shared, the timeline of where each person has been and where they’re going — all in one place, so you can stay present with the person across from you instead of searching through folders between sessions.
When you mark a session complete in the portal, billing handles itself. Insurance claims are submitted, copays are charged, and revenue is tracked — without you touching an invoice.
When a cancellation comes in, the slot doesn’t disappear into your week — your waitlist is sorted by how long someone has been waiting and shown right alongside it, so the people who’ve been waiting actually move forward instead of the list gathering dust. When a client goes quiet — the kind of person you’d genuinely worry about — you get a heads-up with their name and last contact, so you can reach out the way you’d want to before they slip away.
Don’t have a website? We’ll build one for you as part of onboarding — clean, mobile-friendly, and quietly wired into your booking and intake. Already have one? Keep it. We plug in alongside what’s already working, so the part of your practice your clients see online stays exactly the way you want it.
Our guarantee: Your back office is running by week two or your first month is free. No contracts, no setup fees, cancel anytime. Every partner works directly with Earle.
My name is Earle Doudera, and I built The Bowerbirds around a simple belief: the best partnerships aren’t between people who are the same — they’re between people whose strengths are complementary.
I’m analytical and left-brained. I build systems, automate workflows, and optimize operations. I think in data, processes, and infrastructure. That is genuinely what I do best.
My partners are right-brained and relationship-driven. They think in people, emotions, and healing. They hold space, build trust, and guide transformation. That is genuinely what they do best.
When I looked at the independent therapy landscape, I saw gifted healers losing clients to missed phone calls and revenue to a paperwork backlog — and I knew I could fix that. The gap between a therapist who’s thriving and one who’s overwhelmed is almost always an operations gap. That’s my territory.
You bring the healing. I run the back office. Together, no client gets left behind.
The Bowerbirds is a done-for-you back-office and insurance-billing service for independent therapists in the United States. A real team runs your insurance billing and claims, credentialing, scheduling, and client follow-up, with a HIPAA-aware client portal included — for a flat monthly fee.
The Bowerbirds is a flat $999 per month, with no percentage of your claims and no setup fees. Most therapy billing services take a percentage of every claim they collect; The Bowerbirds is a single predictable price no matter how much you bill.
For most independent therapists, yes. Billing, claims follow-up, and credentialing typically consume 8–10 administrative hours a week, and unbilled time and unfilled slots cost the average practice tens of thousands of dollars a year. Outsourcing returns that time to client care and recovers revenue that otherwise slips through the cracks.
SimplePractice and TherapyNotes are software you operate yourself. The Bowerbirds is a service: a real team does the billing, claims, and follow-up for you, with software included. You don't run the back office — we do.
Independent and private-practice therapists, counselors, and psychotherapists — including LCSW, LMFT, LPC, and PsyD providers — who don't have corporate back-office support. That can be a practice of one or a small group, but not large staffed platforms that already employ billing teams.
Yes. Alongside billing and claims, The Bowerbirds handles payer credentialing and enrollment, eligibility and benefits checks, and denial management, so you stay in-network and get paid without chasing it yourself.
Fill out the form and Earle will personally respond within one business day. No sales pressure — just an honest conversation about your practice, the kind of week you want to be having, and whether we’re the right fit.
The first conversation is always free.
My personal promise: You will hear back from me directly — not a virtual assistant, not a form response. I show up for my partners the same way they show up for their clients. If we’re a fit, we’ll both know it in the first conversation.
— Earle Doudera